Required Skills: UPPCC Certified Public Procurement Officer, CPPO, Certified Professional Public Buyer, CPPB, NIGP-CPP

Job Description

Job Description:

Level of Education: High school diploma or GED AND nine (9) years of progressively responsible experience in contract administration to include overseeing the development and negotiation of contracts and bid specifications; managing bid openings; awarding and executing contracts. Note: Highest completed degree in the following majors: Business, Finance, Public Administration, or a closely related field will count towards the minimum nine (9) years of required work experience. · Associate's degree counts as two years of experience · Bachelor's degree or higher counts as four years of experience

Responsibilities:

Contract Management:

1. Drafting and Reviewing Contracts:

·         Prepare, review, and negotiate contract terms and conditions to ensure compliance with company policies and legal requirements.

·         Collaborate with legal counsel to address complex legal issues within contracts.

2. Contract Execution:

·         Facilitate the signing and execution of contracts, ensuring all necessary approvals are obtained.

·         Maintain records of executed contracts and ensure proper storage and retrieval.

3. Monitoring and Compliance:

·         Monitor contract performance to ensure compliance with terms and conditions.

·         Track key contract milestones, deliverables, and renewal dates.

·         Address and resolve any compliance issues or disputes that arise during the contract term.

4. Vendor Management: 

·         Establish and maintain relationships with vendors, acting as the primary point of contact for contract-related matters.

·         Conduct vendor evaluations and performance reviews to ensure quality and adherence to contract terms. 

Financial Management:

5. Budget and Cost Control: 

·         Monitor contract budgets and expenditures, ensuring costs are within approved limits.

·         Identify opportunities for cost savings and negotiate favorable terms to benefit the organization.

6. Invoicing and Payments: 

·         Review and process vendor invoices for accuracy and compliance with contract terms.

·         Ensure timely payments and resolve any billing discrepancies. 

Risk Management:

7. Risk Assessment: 

·         Identify potential risks associated with contracts and develop strategies to mitigate them. 

·         Ensure that all contracts have appropriate risk management clauses and insurance requirements.

8. Compliance and Audits: 

·         Ensure all contracts comply with relevant laws, regulations, and company policies.

·         Prepare for and participate in internal and external audits related to contract management.

9. Documentation and Record Keeping:

·         Maintain comprehensive and organized records of all contracts, amendments, and related documentation.

·         Ensure proper documentation of all contract changes and communications.