Administrative Project Specialist
- Axelon Services Corporation
18 Days Ago
27-27 per Hourly
W2
Los Angeles-CA
5-7 Years
Required Skills: WordPress, REDCap, Adobe Creative Suite, Workday, CV, biosketch updates, grant writing, presentation development
Job Description
Responsibilities:
- Coordinate and support operational activities related to the Institute for Addiction Science (IAS).
- Report to the Chief Programs and Communication Officer (CPCO).
- Support the overall operations by optimizing the administrative infrastructure and professional environment at IAS.
- Establish, maintain, and carry out major initiatives of IAS.
- Execute project work plans and revise as needed to meet changing requirements.
- Monitor project statuses, assist with data collection, and prepare documentation.
- Manage timelines and promote IAS activities through professional communication.
- Support daily operational tasks including booking travel, planning events, ordering supplies, processing invoices, and maintaining a social media presence.
- Work closely with CPCO to build and maintain an activity catalog on program-related IAS member activities.
- Monitor, track, and support strategies and initiatives carried out by the administrative team.
- Draft reports and dissemination materials for the university and community.
Requirements:
- Bachelor’s degree, Public Health or related field preferred.
- Minimum 2 years of related professional experience.
- Experience working in an administrative setting.
- Exceptional multi-tasking, organizational, and interpersonal skills.
- Self-motivated with excellent attention to detail and time management skills.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office applications.
Preferred Skills:
- Previous experience in a university environment.
- Knowledge of systems such as WordPress, REDCap, Adobe Creative Suite, or Workday.
- Experience providing research support, including CV/biosketch updates, grant writing, and presentation development.
